As residents vacate their room either at the end of the academic year or based on a contract cancellation, proper checkout procedures must be completed to avoid additional charges.
Residents who do not complete checkout procedures at their Community Office may continue to be held responsible for all room charges until their checkout date is officially recorded by residence hall staff.
Residence Halls will close on Wednesday, May 10th at 1:00pm.
Students should plan to vacate their residence hall within 24 hours of their last exam.
Graduating seniors will be approved to stay until 6:00pm on Sunday, May 14th.
As you prepare to leave, a form will be posted on your room door by your RA with the following detailed information. Please make sure that you sign the form before you leave for the break. This will notify your RA that the room is vacant. *Do not remove the form from your room door.
When do I have to check-out by?
The community closes on Wednesday, May 10th at 1:00 PM. All residents must be completely moved out and checked out of their rooms by this time.
How do I Check-Out of my room?
To Check Out at the end of Spring semester, residents will need to:
Complete all tasks to ready the room for a staff member to check it (personal belongings removed, bed delofted, clean and take out trash, defrost microfridge if you rented through RHA)
Pick up an Express Check-Out Key Envelope located next to the Express Check-Out Box.
Place your keys in a Carolina Housing Express Check-Out Key Envelope, sign the envelope, and place the key in the designated box outside of the Community Office. A room evaluation will be completed by a Carolina Housing staff member after your departure
*If you have circumstances in which you would need an in-person checkout, reach out to your CD for assistance
Improper Check-Out Fee
Residents who do not properly check out of their room may be charged an Improper Check-Out fee of $75.00. Some common reasons for this charge are:
not returning a signed Express Check-Out Envelope in the designated office
not de-lofting your bed
not removing all items and cleaning your room
not being checked out of your room by Wednesday, May 10th, at 1:00 PM
leaving your keys in your room without checking out
Summer School Housing
If you are enrolled in summer classes at UNC Chapel Hill and you need local accommodations over the summer, you may apply for Summer Housing. For more information visit Summer Housing Options.
If you have already have a Summer Housing assignment with Carolina Housing for May semester or Summer Semester 1, you do not need to submit a late stay request form. You will receive a separate email approving you to remain in the building until you move to your Summer Assignment. If you do not receive an email by May 4, please contact Carolina Housing via email at firstname.lastname@example.org or by phone at 919-962-5401.
If I am Graduating in May, can I stay past May 10th?
You will receive a separate email approving you to remain in the building until Sunday, May 14th @ 6 PM. If you do not receive this email by May 4, please contact Carolina Housing via email at email@example.com or by phone at 919-962-5401. Please read the move-out instructions. You do not need to submit a late stay request form if you received the email approving you to stay until graduation.
De-lofting your bed
All beds must be de-lofted and correctly assembled at check out. Your bed must be set between setting 7-12 counting from the bottom up. If you have any questions, please ask your RA. An Improper Check Out fee may be charged for beds that are not set between setting 7-12 counting from the bottom up. *If you took apart the second bed in your room, please reassemble it to avoid charges.
Prior to Checking Out of your Room
Air Conditioner should be left ON and set to 72
Remove all personal property, whether you are keeping it, donating it, or throwing it out. Dispose of it properly.
Clean and mop your floor (including removing any carpet tape/residue if you had your own carpet).
Remove all of your trash from the building and place in appropriate container.
Empty and clean your trash can and Recycling Bin.
Place all furniture and furnishings in its original position and restore to proper working order.
De-loft and assemble beds
Assure window screens are present and installed properly.
Close and lock your windows. Close blinds.
Defrost and clean your refrigerator if you have a RHA micro-fridge. Please defrost 48 hours prior to check-out. These will be picked up after move--out by RHA.
Dust and clean all surfaces (desktops, dresser tops, shelves, etc.).
Empty and wipe clean all drawers (desk, dresser, closet shelves, etc.).
Remove all tape, poster putty, etc. from all surfaces (walls, doors, etc.) and assure there are no holes.
Clear common spaces (bathrooms, hallways, living room) of personal items.
Return any enhancements or checked out items to the Community Office prior to check-out.
Clean your mirror.
Donate RHA Carpets to Don't Ditch It Donate It. RHA does not pick up carpets or linens purchased through them.
Bottom line: You need to remove ALL your personal property and properly restore your room to its original set-up and make it completely clean to assure a successful check-out.
Notify magazine subscriptions, creditors/bills etc. of your new mailing address. Mail will not be forwarded.
Take your bike with you! Bikes left on campus will be impounded.
Work with your suitemates to establish cleaning plan. Regardless of who the last person is to leave, cleaning costs found during closing can be split amongst all residents.
24-Hour Quiet Hours begin the last day of classes.
Community Living Standards remain in full effect until you officially check out. Violations will be dealt with promptly, regardless of the time of year, and may include referral to the Dean of Students Office. Respect for each other takes on even greater importance during final exams and building closing periods.
RAs are students, too! They face end-of-semester projects and final exams just like you. They also have responsibilities for helping close out the year that keep them very busy and require them to manage their time effectively. It is important that you are ready to check completely out of your room when you request a check-out.
There are a limited number of vacuums, brooms, etc. available at the front desk. Please plan accordingly!
You must remove all property that belongs to you, whether you are keeping it or throwing it out. Dispose of it properly. For your convenience, plastic trash bags will be available at the front desk for you to use.
Collection of unwanted items including but not limited to clothing, non-perishable food, furniture, etc. will be available during check out. Please refer to the Don’t Ditch It, Donate It listed below for more information.
DON'T DITCH IT! DONATE IT!
Each spring, Carolina Housing partners with the UNC Office of Waste Reduction & Recycling to make it easy for you to donate your unwanted but still usable items. Through the "Don't Ditch It, Donate It!" program, UNC has saved over 357 tons of unwanted items from entering local landfills. Spring move-out done the Tar Heel Way!!
This year, when you move out of your residence hall or apartment, drop your gently used items and unopened, non-perishable food at the collection station in your residential community, and we will donate them to one of our partnering charitable organizations.
By making a conscious choice about how you'll handle your unwanted items at move-out, you become part of a campus-wide initiative to do the right thing and effect dramatic positive change.
Why should I donate?
Donate for sustainability – With 7,500 students moving out in the same week, it doesn't take long to accumulate a massive amount of waste. Keeping usable and recyclable goods out of the landfill is one of the most influential things you can do to extend the town's ability to sustain the University.
Donate for the community – Your gently used items provide local residents with access to quality goods at a low cost.
Donate for local charities – By reselling the items you donate, even at deeply discounted prices, our partnering charitable organizations can generate revenue that helps them accomplish their goals and provide essential services.
How do I donate?
Housing staff partners with the UNC Office of Waste Reduction & Recycling to make the donation process as simple as possible. Attended donation stations will be set up in your residential community—all you have to do is drop your items off at your convenience.
Spencer 1st Floor Lounge
Kenan 1st Floor Lounge
Upper Quad Community
Mangum 1st Floor Lounge
Old West 1st Floor Study
Lower Quad Community
Graham-McClinton 1st Floor Breezeway
Cobb 1st Floor Lobby
Connor 1st Floor Lounge
Joyner 1st Floor Lounge
Carmichael 1st Floor Lobby
Parker 1st Floor Lobby
Hinton James 1st Floor Small Lounge
Ehringhaus 1st Floor Lobby
Morrison 1st Floor Lounge
Craige Basement Elevator Lobby
Ram Village Community
Ram Village 1 2nd Floor Lobby
Taylor Basement Elevator Lobby
Ram Village 5 1st Floor Reading Room
Baity Hill Apartment Community
Two PODS in exterior parking lot between buildings #1700 and #1800
When can I donate?
All donation stations will open a couple of weeks before final exams, usually in late April. These stations remain available through the move-out period in mid-May. Specific dates vary from year to year so keep an eye out for our "Don't Ditch It, Donate It!" signage.
What can I donate?
We will accept all still-usable items such as clothes, books, appliances, athletic equipment, bedding, cleaning supplies, household items, unopened toiletries, unopened food, school supplies, electronics, computer equipment, and furniture that is not broken. Bring these items to the donation station in your community.
Carpets are accepted in any condition. If they can't be reused, they get recycled. Please take carpet to the donation station in your community. It's important to keep the carpet dry for the recycling process, so please don't stick it outside in the rain!
Futon frames are accepted even if they are not usable. Please take these items outside, beside the dumpster in an area labeled "bulky waste."
REMEMBER: When in doubt, put it in the donation station! We would rather have to sort items on our end than have valuable items get thrown away because you didn't think they could be reused.
What happens to my donations?
Donations will be separated and picked up by the following charitable organizations:
TROSA - www.trosainc.org - TROSA is an innovative, multi-year residential program that enables substance abusers to be productive, recovering individuals by providing comprehensive treatment, experiential vocational training, education, and continuing care.
Carolina Thrift is a community-oriented sustainability initiative that works to reduce needless waste in Chapel Hill. The project’s purpose is to extend the lifespan of items that are usually disposed of by conducting collections of used items at the end of the school year and hosting a large-scale discount sale in August.
Carolina Cupboard is an on-campus food pantry that provides food and toiletry items at no cost to Carolina students who are facing food insecurity or who are simply in need. In 2019 1,126 lbs of food was collected and donated!