Policies and Procedures

Policies and Procedures

Below is a list of the policies and procedures as they pertain to your room. If you have additional questions about a housing policy, contact us at 919-962-5401 or housing@unc.edu.

Apartment/Room Condition Form & Damage Charges

Each resident of a room must submit an online Apartment/Room Condition Form (A/RCF) to document any problems with the condition of the room when it is initially occupied.

Upon check-in, you will receive a reminder email with instructions and a link to myhousing.unc.edu to complete the form. Upon successfully submitting the form, a confirmation copy will be emailed to you for your records.

Residents will be held responsible for any damage to their room that is found when they move out unless:

  • It was noted on the A/RCF
  • It is normal wear and tear; or
  • It is a maintenance problem that arose during the year that was properly reported.

Rooms will be inspected at the end of the spring semester or whenever the room is vacated.  Residents are encouraged to be present for this inspection and to schedule this inspection with their Resident Advisor (RA) before moving out. If, for any reason, the A/RCF was never submitted, Carolina Housing will assume that there were no problems with the room when the residents initially moved in.

Any damage charges will be billed to your student account.

  • Download the Damages and Related Charges Chart in the Related Files section below.

Check-out Procedures

As residents vacate their room either at the end of the academic year or based on a contract cancellation, proper checkout procedures must be completed to avoid additional charges.

Residents who do not complete checkout procedures at their Community Office may continue to be held responsible for all room charges until their checkout date is officially recorded by residence hall staff.

Visitation Policy

The Visitation/Guest Policy is a shared responsibility between the residents of a community and community staff. Students agree to these policies when they agree to the Housing Contract and the accompanying Community Living Standards. Students are encouraged to notify their RA or Community Director of potential violations of this policy in a timely manner.

Carolina Housing has two defined levels of visitation:

Standard Visitation
Open room visitation with roommate consent.

Limited Visitation
Guests are permitted with roommate consent Sunday through Thursday from 9:00 a.m. to 1:00 a.m.; Friday and Saturday from 9:00 a.m. to 2:00 a.m.

Guest Policies

  • The host is responsible for their guest and the actions of their guest.
  • Guests must call their resident host from outside the building in order to gain entry.
  • The resident host must escort their guest in the residence halls/apartments at all times.
  • The roommate's rights to privacy, sleep and study take precedence over the rights of a host to have a guest.
  • The host must have approval from their roommate(s) to have a guest.
  • A guest's stay is limited to no more than 3 nights in a given week, 6 nights in a given month and no more than two weekends in a given month.
  • Habitation of a room by anyone other than an individual assigned to that room is prohibited.
  • Guests may use only appropriately designated restrooms.
  • Guests may only stay or sleep in their host's room.
  • Gatherings with more than three times the designed occupancy in a residence hall room and/or apartment is prohibited.

Room Decorating Regulations

Residents are not permitted to paint their rooms. Charges will be assessed to the student's account at the end of the year if damage to walls exceeds ordinary wear and tear.

To avoid damages to the paint in your room, we suggest using the following adhesives for posters and other decorations:

  • Temporary adhesive strips, hooks, mounts
  • Painter's Tape
  • "Sticky Tack" or "Blue Tack" removable adhesive

Assortment of acceptable hooks allowed for room decoration

Some types of adhesives may leave residue on the walls that can be difficult to remove. Adhesives to avoid include:

  • Transparent tape
  • Mounting tape
  • Duct tape
  • Masking tape
  • Packing tape

 

Unclaimed Property Policy

Any personal property, such as bicycles, refrigerators, chairs, desks, clothes and televisions left or abandoned by a resident or his/her guest inside a residence hall (including common areas), unless claimed within 30 days, shall be deemed the property of the University. The University may use, dispose of or sell the personal property after no claim has been made for it within 30 days. The resident agrees to absolve and hold the University harmless for any damage or claim for the unclaimed property due to the damage, destruction, disposal or sale of such personal property.

Parking Policy

First-year students are prohibited from parking motor vehicles on campus unless exceptional circumstances warrant it. Parking for students and employees of the University requires a permit from the Department of Public Safety. Permits must be prominently displayed in your car, and cost varies depending on location.