Old Well in Fall

Housing Conduct Process

Housing Conduct Process

Carolina Housing works to provide convenient housing that is secure, inclusive and supportive. Students create a home in our on-campus communities, build life-long friendships and develop skills for their current and future successes as they journey through their Carolina experience. 

To uphold the mission of our department, we have established a set of Community Living Standards. These policies are designed to outline your rights and responsibilities while living on-campus. Violations of the Community Living Standards will be adjudicated through the Housing Conduct Process.

The Housing Conduct Process is outlined below in this flow chart:

Housing Conduct Process Flow Chart

Written description: When an incident occurs, a case is opened and an investigation begins. Charges are assigned and the student is notified. There is an initial meeting followed by an administrative hearing. The hearing officer renders a decision. If the finding is:

  • Student not responsible: A resolution letter is drafted and the case is closed.
  • Student has University Medical Amnesty: Applicable interventions are assigned and the student completes the assigned sanctions and the case is closed. The student can move to the appeal process with this finding.
  • Student is responsible: A resolution letter is drafted and the student is assigned sanctions. The student can move to the appeal process with this finding.

If the student decides to appeal, there is a possibility that the determination will be that there is no basis for an appeal, and the original decision will be upheld. If the determination is that there is a basis for an appeal, the case moves to an appellate hearing. Following the appellate heating, if the original decision is:

  • Upheld: The student completes assigned sanctions and the case is closed.
  • Overturned: The case is dismissed OR the case is remanded AND/OR the assigned sanctions are modified.

If a resident violates the Honor Code or other policies, the resident will be referred to the Office of Student Conduct for further disciplinary action. It is possible for a violation to be serious enough that a resident will go through the Residence Hall Conduct Process and be referred to the Student Attorney General's Office.

Interim Administrative Actions

Purpose

Interim administrative actions are assigned in serious or severe alleged violations of the Community Living Standards. These interim actions are assigned before a conduct hearing in cases where it is in the best interest of the community and/or the alleged to be removed from the community and/or to prohibit contact between individuals. Interim actions are in place until the matter is resolved via the Housing Conduct Process (including the appellate process, if applicable), and do not replace the hearing process. A hearing will be granted in a reasonable amount of time. The Director of Housing & Residential Education or designee may defer procedural due process and enforce an interim measure. The following actions may be taken to facilitate student conduct processes. Violations of these interim actions may result in additional charges, including failure to comply.

Interim Administrative Actions 

  1.  Interim Housing No Contact Order:  The student is prohibited from any form of contact within the residence halls (such as verbal contact, contact via any electronic medium, contact via a third party, etc.) with a specific person or persons.
  2. Interim Housing Suspension of Privileges:  The student is prohibited from utilizing privileges such as, but not limited to, restriction of access to specific buildings or residential spaces, break housing permissions, loaner flex and key usage, visitation and guest privileges, or equipment check out. The privilege that is suspended will be specified. 
  3. Interim Housing Administrative Reassignment:  The student is temporary relocated from one community to another. Residents who receive an interim administrative reassignment are prohibited from entering the floor, wing, or building which they were originally assigned.