File 2593


Apartment/Room Condition Form & Damage Charges

Each resident of a room must submit an online Apartment/Room Condition Form (A/RCF) to document any problems with the condition of the room when it is initially occupied.

Upon check-in, you will receive a reminder email with instructions and a link to myhousing.unc.edu to complete the form. Upon successfully submitting the form, a confirmation copy will be emailed to you for your records.

Residents will be held responsible for any damage to their room that is found when they move out unless:

  • it was noted on the A/RCF
  • it is normal wear and tear; or
  • it is a maintenance problem that arose during the year that was properly reported. 

Rooms will be inspected at the end of the spring semester or whenever the room is vacated.  Residents are encouraged to be present for this inspection and to schedule this inspection with their Resident Advisor (RA) before moving out. If, for any reason, the A/RCF was never submitted, the Department of Housing and Residential Education will assume that there were no problems with the room when the residents initially moved in.

Any damage charges will be billed to your student account. Download the Damages and Related Charges Chart below:

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Damages and Related Charges Chart (Download PDF )34.41 KB